How a hire business runs on BookAvi
Follow a hire from enquiry to stock back on the shelf, with the wording a marquee, castle, tool or AV hire business would see in their own workspace.
Suits: Marquees, bouncy castles, tool hire, furniture, AV kit. Nothing here needs an account — it's a guided tour with example figures.
The wording you'd see
BookAvi renames itself to match how you talk about your work.
Statuses this business moves through
1. An enquiry comes in for specific dates
The customer picks the item and the dates. BookAvi shows you straight away whether that stock is already promised to someone else.
New enquiry
New enquiry- Customer
- Owen Blake
- Item
- Weekend hire
- Out / back
- Fri 23 Oct → Mon 26 Oct
- Delivery to
- Greenock, PA15 4TS
- Availability
- Set A free · Set B already out
2. Quote the hire plus delivery
Bundle the item, delivery and collection into one quote. Your deposit rule is applied for you.
Quote Q-0008
Quote sent- Weekend hire
- £200.00
- Delivery & collection
- £30.00
- Total
- £230.00
- Deposit to book
- £60.00
3. Accepted — stock is held for those dates
The hire is booked and that set is blocked out, so the same item can't be double-promised for the same weekend.
Hire confirmed
Deposit paid- Stock
- Set A (held 23–26 Oct)
- Crew
- Dan (delivery), Dan (collection)
- Deposit received
- £60.00
- Balance due
- £170.00 before delivery
Clashes are flagged on your dashboard before they bite.
4. Out and back, on a checklist
The crew works from a hire sheet: what's going out, where to, when it's coming back, and what to check on return.
Hire sheet — 23 Oct
- Delivery window
- Fri 09:00 – 11:00
- Collection
- Mon 09:00
- Checklist
- Frame, pegs, weights, ratchets
- Condition on return
- Recorded against the hire
5. Balance paid, item back in stock
Mark the hire returned and the balance received. The item frees up for the next booking automatically.
Invoice INV-0022
Returned · Paid in full- Total
- £230.00
- Paid
- £230.00
- Set A
- Available again from 26 Oct
See another kind of business
Set this up for your own hires
Choose your business type at signup and BookAvi arrives already worded like this, with a starter list of hire items you can edit.