Booking software for equipment and product hire
Hire is different from an appointment: the item leaves, it is out for days, and it cannot be promised to anyone else while it is gone. BookAvi tracks each item against the dates it is committed to, so you can answer 'is it free that weekend?' with confidence.
The booking journey
- 1Enquiry comes in with the dates the customer wants
- 2You check availability for the specific items across those dates
- 3Quote goes out covering hire period, delivery and any add-ons
- 4Deposit is paid and the equipment is reserved against those dates
- 5Collection or delivery out, then return checked in and balance settled
What usually goes wrong — and what BookAvi does about it
Double-hiring the same item
Every item is booked against a date range and BookAvi warns you when a second booking clashes, so stock is never promised twice.
Hires that span several days or weekends
Multi-day bookings are first-class — price by day or by period, with the item held for the whole window including buffer days.
Deposits and damage disputes
Take a deposit online before anything is reserved, and attach your hire terms as a contract the customer signs electronically when you want that protection.
Forgetting what is due back and when
The calendar shows what is out, what is due back, and what is going out next, so nothing sits in a van unrecorded.
How the workspace is set up
- Equipment — individual items or units with their own availability
- Hire periods — daily and multi-day pricing, plus buffer days
- Deposits — required before an item is held
- Delivery and collection — recorded on the booking with addresses and notes
- Contracts — optional hire terms with electronic signature
Usually left switched off: staff-based availability, event design choices. You can enable any of them later.
Businesses this suits
Examples of the kinds of business this workflow is designed for.
From first enquiry to confirmed booking
14 days free, no payment card required, cancel anytime.