How an event business runs on BookAvi
Follow a wedding booking from enquiry to gallery link, with the wording a photo booth, 360 booth or event hire operator would see in their own workspace.
Suits: Photo booths, 360 booths, magic mirrors, decor, entertainers. Nothing here needs an account — it's a guided tour with example figures.
The wording you'd see
BookAvi renames itself to match how you talk about your work.
Statuses this business moves through
1. A wedding enquiry lands
Date, venue, guest numbers and the package they're interested in — all captured from your own website form.
New enquiry
New enquiry- Client
- Erin & Callum
- Event
- Wedding — Sat 8 May
- Venue
- Boturich Castle, G83 8LX
- Guests
- 120
- Interested in
- Wedding package (4 hours)
2. Quote with the right add-ons suggested
BookAvi suggests popular add-ons for that event type, so the quote goes out complete instead of needing a second email.
Quote Q-0031
Quote sent- Wedding package
- £495.00
- Guest book & prints
- £60.00
- Total
- £555.00
- Deposit to book
- £100.00
Viewed twice · accepted the same evening
3. Deposit paid and contract signed
The couple accept, pay the deposit and sign the contract on their phone. The date is locked in and your booth is blocked out.
Booking confirmed
Contract signed- Equipment
- Booth 1 (held 8 May)
- Staff
- Attendant assigned
- Deposit received
- £100.00
- Balance due
- £455.00 by 24 Apr
4. The client portal collects the fiddly details
Instead of a dozen messages, the couple choose their backdrop, print design and wording, upload a logo and confirm timings themselves.
Client portal — Erin & Callum
Design choices submitted- Backdrop
- Ivory sequin
- Print design
- Classic strip · names & date
- Wording
- Erin & Callum · 8 May
- On-site timings
- 19:30 – 23:30, access from 18:00
You can see exactly which steps are still outstanding.
5. Event day, then the gallery goes out
Your staff work from the job sheet on the day. Afterwards the gallery link and review request send themselves.
After the event
Gallery sent- Balance received
- £455.00
- Gallery link
- Sent — 9 May
- Review request
- Sent — 12 May
- Booking value
- £555.00
See another kind of business
Set this up for your own bookings
Choose your business type at signup and BookAvi arrives already worded like this, with a starter list of services you can edit.