Booking software for event suppliers, venues and photo booths
Event work is booked a year out, priced as a package, and delivered by people and kit that all have to be in the right place on one immovable date. This is where BookAvi started, and it remains the most complete workflow in the system — packages, contracts, deposits, final details and job sheets.
The booking journey
- 1Enquiry arrives with a date, venue and guest count
- 2Quote built from your packages, add-ons and travel charge
- 3Contract sent and signed electronically — optional, never a blocker
- 4Deposit paid online and the date is confirmed in the calendar
- 5Staff and equipment allocated; final details collected from the customer
- 6Balance paid before the event, then gallery link and review request after
What usually goes wrong — and what BookAvi does about it
Two events on the same date with one set of kit
Equipment and staff are allocated per event, and clashes are flagged before you commit to a second booking on the same day.
Chasing final details in the week of the event
The customer portal asks for timings, venue access, design choices and wording, and shows you exactly which steps they have completed.
Deposits taken, balances forgotten
Deposit and balance schedules sit on the invoice, with automatic reminders as the event approaches.
Staff turning up without the details
A printable job sheet carries client, venue, access, timings, kit checklist and private staff-only notes.
How the workspace is set up
- Packages and add-ons — priced bundles with event-type suggestions
- Venues and guest counts — held on the event with access and parking notes
- Equipment and staff — allocated per event, with clash protection
- Travel charges — added by distance or as a flat fee
- Contracts and deposits — electronic signature and card deposits
- Customer portal — quote, contract, payments, design choices, final details
Businesses this suits
Examples of the kinds of business this workflow is designed for.
From first enquiry to confirmed booking
14 days free, no payment card required, cancel anytime.